Paylocity is an award-winning provider of cloud-based HR and payroll software solutions, offering the most complete platform for the modern workforce. The company has become one of the fastest-growing HCM software providers worldwide by offering an intuitive, easy-to-use product suite that helps businesses automate and streamline HR and payroll processes, attract and retain talent, and build a strong workplace culture.

While traditional HR and payroll providers automate basic HR processes such as payroll and benefits administration, Paylocity goes further by developing tools that HR and businesses need to compete for talent and deliver against the expectations of the modern workforce.

Paylocity acquired Airbase! Airbase Inc., a modern finance and spend management software solution that combines bill pay / accounts payable automation, expense management, corporate cards and procurement capabilities. The acquisition of Airbase represents an expansion of Paylocity’s suite and is expected to deliver incremental integrated value to HR and finance leaders in managing all of their spend on a single platform – expanding the Paylocity total addressable market beyond HCM and further into the Office of the CFO.

We give our employees what they need to succeed, including great benefits and perks! We offer various benefits, as well as perks that support you, your family, and your finances. And if it’s career development you desire, we provide that, too! At Airbase by Paylocity, people matter most and have always been at the heart of our business.

When you feel like you belong, work is no longer work – it's personal. At Airbase by Paylocity, we believe better employees lead to better companies. Workplaces and cultures that care will build the future, and at Airbase by Paylocity, we’re doing just that. Join us as we change the future and transform your career!

There are jobs and then there are careers. At Airbase by Paylocity has been hiring talented people, giving them big challenges, and providing the right resources to help them succeed. Our award-winning culture ensures all employees feel truly welcome, appreciated, and free to be themselves. While other companies talk about it, we make it happen. Join Airbase by Paylocity and launch your career!

Take your career to the next level at one of G2's Top 100 Software Companies. Explore our positions to see where you fit!

Position Overview

Reporting to the Director of Human Resources, the HR & Events Coordinator Role at Airbase by Paylocity is a multi-purpose role that will provide support to the Human Resources, Talent Acquisition, and Culture team’s. The HR & Events coordinator will assist with administrative tasks to support company  events, ERG (Employee Resource Group) events, culture events, candidate scheduling, and other administrative tasks supporting multiple departments and needs. This is a highly visible role that will have impact to our brand and attraction strategy as well as the culture and sentiment of our existing employees; therefore, maintaining professionalism and providing top-notch service and experience is critical.

Primary Responsibilities

The below represents the primary duties of the position, others may be assigned as needed. To perform this job successfully, a person must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable person with disabilities to perform the essential functions.

• Assist and coordinate all aspects of event details and logistics for various teams within PCTY
• Create contingency strategies for potential scenarios that could impact the integrity of events 
• Monitors event registrations, cancellations, and substitutions for PCTY events 
• Create reliable financial reports and timely invoicing
• Create professional PowerPoint presentations, when needed
• Help to ensure appropriate cadence and timing of events in alignment with organization-wide calendar, to avoid potential conflicts
• Manages multiple events at a time (internal and external)
• Create and maintain internal processes and project management tools to improve efficiencies, activity tracking, and metrics recording
• Facilitates event debriefs, provides and documents future planning recommendations
• Develops and maintains a comprehensive vendor list for events, managing relationships with all caterers, producers, etc
• Help with facilitating the interview process (schedule/reschedule interviews, coordinate in-person interview days including candidate travel, booking rooms, meet and greet candidates onsite, hiring events and job fairs)
• Help the recruiters with pre-onboarding tasks (background checks, new hire tickets, etc.)
• Manage our documentation within the applicant tracking system, including running monthly reports to track the progress of recruitment metrics, posting positions
• Adaptability, teamwork, and problem-solving will be critical to the success of this Person in this role

Required Education and Experience

• Minimum 4 years of large-scale event planning or executive administration experience
• High level of detail orientation while balancing a sense of urgency & managing to deadlines closely
• Ability to manage multiple tasks and priorities while keeping the needs of the business partners top of mind
• Strong written and verbal communication skills
• Must be able to demonstrate strong organization and planning skills
• Excellent customer service skills including the ability to communicate with external stakeholders and community contacts in a courteous and professional manner
• Proficient with Microsoft Office applications (Excel, Word, PowerPoint)
• Nice to have experience in Monday Board application
• High degree of integrity and ability to work with private information

Airbase by Paylocity is an equal-opportunity employer. We are committed to the full inclusion of all individuals. We recruit, train, compensate, and promote regardless of race, religion, color, national origin, sex, disability, age, veteran status, and other protected status as required by applicable law. At Airbase by Paylocity, we believe diversity makes us better.

We embrace and encourage our employees’ differences in age, culture, ethnicity, family or marital status, gender identity or expression, language, national origin, physical and mental ability, political affiliation, race, religion or spiritual belief, sexual orientation, socio-economic status, veteran status, or any other status protected by state or local law for an individual who falls within the jurisdiction of such law. We actively cultivate these differences through our employee resource groups (ERGs), employee experiences, perspectives, talents, and approaches to drive innovation in the software and services we provide our customers.

Applicants who require an accommodation throughout the application and interview process should request this in advance by contacting accessibility@paylocity.com.

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