Company Overview

Paylocity is an award-winning provider of cloud-based HR and payroll software solutions, offering the most complete platform for the modern workforce. The company has become one of the fastest-growing HCM software providers worldwide by offering an intuitive, easy-to-use product suite that helps businesses automate and streamline HR and payroll processes, attract and retain talent, and build a strong workplace culture.  

While traditional HR and payroll providers automate basic HR processes such as payroll and benefits administration, Paylocity goes further by developing tools that HR and businesses need to compete for talent and deliver against the expectations of the modern workforce. 

 When you feel like you belong, work is no longer work – it's personal. At Paylocity, we believe better employees lead to better companies. Workplaces and cultures that care will build the future, and at Paylocity, we’re doing just that. Join us as we change the future and transform your career! 

There are jobs and then there are careers. Since 1997, Paylocity has been hiring talented people, giving them big challenges, and providing the right resources to help them succeed. Our award-winning culture ensures all employees feel truly welcome, appreciated, and free to be themselves. While other companies talk about it, we make it happen. Join Paylocity and launch your career! 

 This is a 100% in-office role based at our Lake Mary, FL location. Remote or hybrid work is not available for this position. Candidates must be able to work on-site five days per week during designated work hours.?  

Schedule: 9am-6pm, with ability to work outside standard schedule as needed 

Reports to: Manager Facilities 

Position Overview

The Facilities Specialist II will be a point of contact for facilities-related issues and provide assistance to the facility management team as needed. The successful candidate will have experience in various areas of facilities management. Primary duties will include assisting the Facilities team with responding to work orders, space planning, equipment maintenance and vendor management. Strong customer service skills are required for this position.

Responsibilities

The below represents the primary duties of the position, others may be assigned as needed. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

• Resolve problems associated with all building services including: janitorial, food service, coffee services, parking, vending, badging, conference rooms, cubes, as well as, interior and exterior furnishings, fixtures and equipment
• Manage and coordinate work with 3rd party vendors including: tracking work order completion, vendor and client follow up, validating/approving subcontractor invoices and ensuring high service levels are achieved
• Assist with tactical planning for the facilities team’s goals and objectives
• Maintain and assist with Floorplans. Assist in new hire locations, by working with HR and managers to find locations and openings throughout the buildings
• Recommend continuous quality improvement practices
• Assist with budgetary requests, analysis and operational reporting as needed (i.e. monthly and quarterly)
• Handle purchasing of furniture, equipment and supplies (weighing of different options, price comparisons)
• Coordinate and/or assist with special events, set up, tear down, supply ordering.
• Provide support for meetings and conference room reservations as needed
• Provide facility specific assistance to the project management team as needed. Work with 3rd party teams for build outs/building improvements
• Demonstrate leadership, responsiveness and creativity in finding solutions for service delivery
• Responsible for repairs to building, equipment
• Maintain office equipment and physical space
• Track and report on project status
• Maintain health and safety reports
• Serve as a liaison between employees and the engineering staff called in to fix problems
• Schedule preventive maintenance on equipment (HVAC, water machines, ice machines, Fridges)
• Review and address furniture needs,
• Stock office supply areas
• Coordinate moves of furniture and equipment to a new physical space
• Respond to client inquires and concerns
• Follow up with clients to ensure customer satisfaction, build relationships with fellow employees.
• Assist with site inspections (related to fire department, buildouts, etc.)
• Others duties as assigned

Requirements:

• High school diploma or GED required
• College degree preferred
• 2+ years or more experience working in office services or building/facilities management roles.
• Mechanical mind, willing or able to fix items, furniture, painting, drywall work, plumbing.
• Background in HVAC Equipment and components preferred.  
• Strong written and oral communication skills
• Proficiency with Microsoft Office programs; excel, word and power points
• Project management experience that demonstrates ability to track, drive and report on the status of multiple projects simultaneously.
• Ability to stay organized while overseeing multiple initiatives and work well in a fast-paced environment.
• Strong customer service background and experience.

Physical Requirements:

• Must be able to push, pull, bend and lift a minimum of 50 lbs. 

 Paylocity is an equal-opportunity employer. Paylocity is committed to the full inclusion of all individuals. We recruit, train, compensate, and promote regardless of race, religion, color, national origin, sex, disability, age, veteran status, and other protected status as required by applicable law. At Paylocity, we believe diversity makes us better.   

We embrace and encourage our employees’ differences in age, culture, ethnicity, family or marital status, gender identity or expression, language, national origin, physical and mental ability, political affiliation, race, religion or spiritual belief, sexual orientation, socio-economic status, veteran status, and other characteristics that make our employees unique. We actively cultivate these differences through our employee resource groups (ERGs), employee experiences, perspectives, talents, and approaches to drive innovation in the software and services we provide our customers.  

We comply with federal and state disability laws and make reasonable accommodations for applicants and employees with disabilities. To request reasonable accommodation in the job application or interview process, please contact Accessibility@paylocity.com. This email address is exclusively designated for such requests, aligning with federal and state disability laws. Please do not send resumes to this email address, as they will be removed.