Paylocity is an award-winning provider of cloud-based HR and payroll software solutions, offering the most complete platform for the modern workforce. The company has become one of the fastest-growing HCM software providers worldwide by offering an intuitive, easy-to-use product suite that helps businesses automate and streamline HR and payroll processes, attract and retain talent, and build a strong workplace culture. 

While traditional HR and payroll providers automate basic HR processes such as payroll and benefits administration, Paylocity goes further by developing tools that HR and businesses need to compete for talent and deliver against the expectations of the modern workforce.

We give our employees what they need to succeed, including great benefits and perks! We offer medical, dental, vision, life, disability, and a 401(k) match, as well as perks that support you, your family, and your finances. And if it’s career development you desire, we provide that, too! At Paylocity, people matter most and have always been at the heart of our business.

Position Overview:

We are seeking a detail-oriented and highly organized Event Specialist with a strong focus on registration management, tactical Event support, and Cvent expertise. This role is ideal for someone who thrives in the logistics and operational side of event planning and enjoys creating seamless attendee experiences. While the primary focus will be on in-person event logistics, experience with virtual event platforms is a valuable bonus.

As an Event Specialist, you will be a key player in the execution of corporate events, responsible for managing attendee registration, coordinating event logistics, supporting the team administratively, and working within Cvent to build and maintain high-quality event programs.

Primary Responsibilities:

To perform this role successfully, an individual must be able to manage multiple projects with precision and a high attention to detail. Core responsibilities include, but are not limited to:

Registration & Attendee Management:

• Build, test, and manage event registration sites using Cvent.
• Maintain accurate attendee databases; track RSVP responses and special requirements.
• Perform cross checking of reporting and comparative analysis to ensure every detail is covered and considered during planning.
• Handle attendee inquiries and provide top-tier customer service via email and phone.
• Create and deploy registration-related communications including invitations, confirmations, reminders, and post-event surveys.

 Administrative Event Support:

• Assist with event timelines, task lists, documentation, and meeting notes.
• Support venue sourcing, RFP creation, and BEO coordination including food & beverage, AV, and room layouts.
• Support creation of Proposal Decks, built in PowerPoint.
• Create and manage packing lists, event collateral, and shipping logistics.
• Assist with travel letters, signage, name badges, and registration materials.

Cvent & Technology Support:

• Manage the setup and testing of Cvent event builds, registration flows, and mobile apps.
• Support integrations between Cvent and other event technologies.
• Pull reports from Cvent for registration counts, custom questions, session tracking, and post-event data analysis.

Event Execution & Onsite Logistics:

• Support on-site registration desks, attendee check-in, signage setup, and event materials.
• Coordinate closely with vendors, venue staff, and internal stakeholders to ensure seamless execution.
• Troubleshoot event-day issues with a solutions-oriented mindset.

Virtual Event Experience:

• Support virtual or hybrid events on platforms such as Zoom, Webex, ON24, or similar.
• Assist in building session schedules, moderating virtual event components, or communicating platform instructions to attendees.

Post-Event Tasks:

• Reconcile registration and housing data with vendor invoices and hotel rooming lists.
• Compile and analyze post-event survey feedback and metrics.
• Maintain organized event records, financial tracking, and reporting documentation.

Qualifications & Requirements:

• Associate’s degree or equivalent experience in event coordination, hospitality, or related field.
• 2–3 years of experience in event operations, with a strong emphasis on registration and logistics.
• Proficiency with Cvent or other registration/event management platforms required.
• Strong customer service orientation with a friendly and professional communication style.
• Exceptional attention to detail, organizational skills, and ability to prioritize.
• Comfortable working under tight deadlines and managing multiple events simultaneously.
• Collaborative team player with the ability to work cross-functionally.
• Must be flexible to travel up to 30% and support evening/weekend events as needed.

 Preferred Skills:

• Experience with virtual event platforms such as Zoom, Webex, or ON24.
• Familiarity with CRM systems, PowerPoint, Excel, and event marketing tools.
• Strong writing skills for attendee communications and surveys.
• Knowledge of event metrics and analytics.

 Physical Requirements:

• Ability to travel frequently, including by car, plane, or other forms of transportation.
• Ability to drive for extended periods, often to client meetings, industry events, and other locations.
• Ability to lift and carry sales materials or promotional items, weighing up to 15 pounds when necessary.
• Ability to stand, walk, or engage in active discussions with clients for extended periods.
• Ability to navigate various environment, such as office buildings, trade shows, or outdoor spaces during sales visits.
• Ability to operate a mobile device, laptop, and other sales technology while on the go.
• Ability to communicate effectively in person, on the phone, and via email.
• Ability to engage in repetitive motions such as typing, dialing, or writing for extended periods when preparing reports, proposals, or emails.

Paylocity is an equal-opportunity employer. Paylocity is committed to the full inclusion of all individuals. We recruit, train, compensate, and promote regardless of race, religion, color, national origin, sex, disability, age, veteran status, and other protected status as required by applicable law. At Paylocity, we believe diversity makes us better. 

We embrace and encourage our employees’ differences in age, culture, ethnicity, family or marital status, gender identity or expression, language, national origin, physical and mental ability, political affiliation, race, religion or spiritual belief, sexual orientation, socio-economic status, veteran status, and other characteristics that make our employees unique. We actively cultivate 

these differences through our employee resource groups (ERGs), employee experiences, perspectives, talents, and approaches to drive innovation in the software and services we provide our customers. 

We comply with federal and state disability laws and make reasonable accommodations for applicants and employees with disabilities. To request reasonable accommodation in the job application or interview process, please contact LeaveBenefits@paylocity.com. This email address is exclusively designated for such requests, aligning with federal and state disability laws. Please do not send resumes to this email address, as they will be removed.

This role can be performed from any office in the US. The pay range for this position is $55,200-$70,000/yr; however, base pay offered may vary depending on job-related knowledge, skills, and experience. This position offers a full range of benefits outlined here. This information is provided per the relevant state and local pay transparency laws for the location in which this position will be performed. Base pay information is based on market location. Applicants should apply via www.paylocity.com/careers.